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National Steering Committee Macedonia

The membership of the voluntary National Steering Committee (NSC) comes from NGOs and other civil society organizations, academic and scientific institutions, government, and the UNDP Country Office, with a majority of members coming from the non-governmental sector. The voluntary status of the NSC is a cornerstone of SGP and guarantee of transparency.
The National Steering Committee (NSC) is composed of members from NGOs, academic and scientific institutions, other civil society organizations, the UNDP Country Office, government, and donors in cases of large scale co-financing, with a majority of members coming from the non-governmental sector. 
NSC members are encouraged to participate in pre-selection project site visits and in project monitoring and evaluation.
The technical capacity of the NSC is an important criterion in determining composition, and the NSC membership should include experts in the GEF focal areas. The NSC has been asked to be more active in linking SGP’s lessons learned to development practice and policy, hence, GEF Operational Focal Points have increasingly been invited to sit as a key member.

Members of the NSC of the SGP for Macedonia
Nr. Family name and Name Sector/ Institution
 1

Mr. Baleski Dimce

NGO/ Agro-BD; NGO Organik kaki, Valandovo

 2

Mr. Cukaliev Ordan

Expert, LD, International Waters; the Faculty of Agriculture, Professor and Dean, Skopje

 3

Ms. Ginova Natasha

NGO; Biosfera, Bitola

 4

Ms. Ivanova Marijana

NGO; NGO Erina of Skopje and FOSI-M

 5

Mr. Karchicki Vladimir

NGO/ EE, RES; NGO “Proaktiva“, Skopje

 6

Mrs. Kozuharova Gordana

Government, Ministry of Environment and Physical Planning, GEF Focal Point

 7

Ms. Kodzoman Anita

UNDP CO Skopje, Energy and Environment Programme, GEF SGP person

 8

Mr. Marku Shuip

NGO; NGO Deshat, Debar and the NGO Support Center - Debar

 9

Mr. Petkovski Svetozar

Expert, Biodiversity; the National Museum of Nature and Science, PhD, Skopje

 10

Mr. Rankovic Velimir

Government/ Expert, Forestry; Governmental Institution “Macedonian Forests”, Assistant Manager

 11

Mr. Slakoski Igor

NGO; NGO “Kocka“ and MilieuKontakt of The Netherlands, representative

 12

Mr. Todorovski Mirko

Expert, CC, Energy efficiency, The Electro technical Faculty, Skopje

Criteria, Functions and Duties

These are the basic non-limited criteria for a membership:

  1. Macedonian citizenship
  2. sound knowledge of the environmental conditions in the GEF-SGP focal areas: biodiversity, climate change, international waters, land degradation and POPs
  3. sound knowledge of the (environmental) problems on national and local level
  4. experience in preparation, implementation and monitoring/ evaluation of projects
  5. independency and impartiality (fairness)
  6. for experts: strong NGO linkages

The principal functions and duties of the NSC include:

  1. Participation in the development, adoption, periodic revision and implementation of the Country Programme Strategy (CPS);
  2. Adaptation of GEF global policies and criteria to country circumstances;
  3. Establishment of mechanisms for country programme sustainability;
  4. Review of the annual workplan proposed by the National Coordinator;
  5. Participation in the development of Criteria and Procedures for applicability of NGOs/CBOs with Project Proposals
  6. Review and approval of the Full Project Proposals, submitted to the SGP by NGOs/CBOs and pre-screened by the National Coordinator, in accordance with established criteria and procedures.
  7. Monitoring of the implementation of the approved projects, where and when necessary
  8. Evaluation of the results and overall projects’ success as proposed and vis-a-vis CPS
  9. Requesting amendments and/or halt of the projects according Monitoring and Evaluation findings, when and where necessary
  10. Support the Programme in raising co-financing either on project by project basis or for the country programme as a whole;
  11. Support the programme in linking its lessons learned and experiences to policy development and to improving development approaches and procedures at local and country levels.

The NSC must do its best to ensure the technical and substantive content of SGP grants, and the administrative and financial capacity of the NGO/CBO grant recipients.
NSC members are encouraged to actively participate in site visits and ongoing monitoring and evaluation (M&E) activities associated with the SGP and its projects, and to provide technical assistance and advice to SGP projects and NGO/CBO project proponents.
NSC members are also expected to disseminate information on the SGP through their own networks and in general enhance visibility of the programme.
Operationally, the decisions of the NSC are made by consensus. The decisions are considered final provided they are consistent with SGP Operational Guidelines and the Global Strategic Framework. However, neither the NSC as a body, nor its individual members, holds any legal or fiduciary responsibility for the SGP or its activities.

Terms of Office and Appointment

Members of the NSC are appointed by the UNDP Resident Representative in consultation with the NC. Appointments to the NSC are subject to ratification by the SGP Global Manager. Members may also be removed (changed) from the NSC for a cause by the UNDP Resident Representative, which is also subject to ratification by the SGP Global Manager.
The UNDP Resident Representative or his/her delegate, usually the UNDP Country Office GEF-SGP focal point, represents the UNDP on the NSC.
The SGP NC serves ex officio on the NSC, participating in deliberations, but not voting in the project selection process. The NC also serves as Secretariat to the NSC.
The term of office of each NSC member is for a period of two years. In the event that a member fails to complete a full term of office, a new member shall be appointed by the UNDP Resident Representative, (also subject to ratification by the SGP Global Manager). Rotation of NSC members, so as to avoid changing the entire membership at one time, shall be agreed in consultations between the NC, the SGP Global Manager and the UNDP Resident Representative.

Meetings and Rules of Order

The NSC meets on a regular basis to review and approve grant proposals and to conduct other activities within its terms of reference. Ad-Hoc meetings will be held when necessary and when needed.
Necessary and Supportive documents /materials needed for each NSC meeting will be provided to the NSC members by the NC/PA as they are prepared, but not later then 15 days prior the meeting date. The documents /materials could be in electronic and/or hard copy-ies as appropriate. Electronic versions should be sent as they are prepared and could precede its hard copies.
The NSC members should make every effort to be present at each NSC Meeting. However, each member could not be absent for more than 3 (three) times during her/his mandate. If such case occurs, the mandate of concerned member will come to an end.
Venue of the meetings will be the Office of the SGP for Macedonia. Some meetings could be organized at different venues as needed and as applicable. If the latter occur, then the approval of the NSC members should be received at least 30 days prior the meeting date.
Members of the NSC serve on a voluntary basis and without financial compensation.
Reimbursement of reasonable and necessary expenses such as travel to project sites and NSC meetings will be provided. Reimbursement of expenses such as travel should be approved by the NC prior to the actual expenditure and will follow standard SGP procedures, not overcoming the travel and daily subsidence provisions of the Macedonian Legislation. Public transport should be used as a mean of transport, when and where possible: (1) full reimbursement of the costs for public transport means (bus and/or train). If not, and when approved by the NC, the following reimbursement is applicable: (2) using car (automobile) for travel: 25% of the price of the gasoline used x kilometers traveled to and from the venue. Forms will be provided by the NC. (3) if there is an overnight stay, when approved by the NC, the costs for full accommodation in a hotel of max “B category” will be covered. Only original stamped and signed bills (invoices) are valid, also signed by the NC member submitting them.
The NSC meetings are chaired by Chair Person from among its regular members. The Chair person is selected following the rule of descending Cyrillic alphabetical order of members’ Last Names, meaning there will be different NSC member nominated as Chair person for each NSC Meeting
Neither the UNDP Resident Representative (nor his/her delegate) nor the SGP National Coordinator may serve as the Chair. The Chair presides at NSC meetings in accordance with the agreed and adopted Rules of Order, and facilitates the process of consensus-building in NSC deliberations. The position of Chair is not permanent.
The NSC operates on the basis of consensus rather than formal voting. Specific procedures and rules of order for NSC deliberations, including voting procedures and quorum requirements, should be proposed by the NC and NSC members and adopted by the NSC prior to any substantive deliberations or determinations.
Regular meetings of the NSC ordinarily include the following agenda items:

  • Report on status and progress of the country and global SGP;
  • Status reports and updates on projects and activities in implementation;
  • Financial report on execution of grant allocation;
  • Presentation of project proposals for consideration

The Working Language of the NSC is Macedonian
Minutes will be prepared in Macedonian and translated, to the extend necessary, in English.
NSC Minutes concerning meetings in which projects are approved should be as detailed and specific as possible, listing each project considered and including all NSC recommendations and/or observations about each project. The Minutes should be ready up to 15 days following the related NSC Meeting.
The NSC decision about each project should be clearly noted, including any reformulations required before final approval.
The list of approved projects should include the budget amount approved.
The Minutes should be signed by all present NSC members to the related Meeting. Minutes are available to the public at the GEF SGP Macedonia Office. The information of the selected Project Proposals is part of the Minutes, and will be posted on the SGP Macedonia internet site and by other dissemination means. More detailed evaluation information is to be considered confidential and must not be disclosed by the NSC members to the applicant-s nor to the public.
The NSC should review and sign-off on project proposals that are reformulated or adjusted after being provisionally approved by the NSC, prior to submitting them to the UNDP Resident Representative for Memorandum of Agreement signature.
Upon accepting appointment to the NSC, members commit themselves to ensuring the complete objectivity and transparency of the NSC, both in fact and in appearance. The NSC must avoid the appearance of self-dealing, conflict of interest, or undue influence. No member of the NSC shall participate in the review or approval of any project in which that member, or an organization with which that member is associated, has an interest. In such cases, the member shall be excused from both the discussion and decision on the project.
As a matter of principle, the NSC (and the SGP as a whole) must operate in as transparent manner as possible. The NC should maintain an official record of each NSC meeting, which is available to the public. However, in order to protect NSC members from external pressures, neither the identities of NSC members, nor the attributed statements of NSC members during deliberations, shall be disclosed.

Copyright © 2006 The GEF Small Grants Programme Developed by Makedonski Telekomunikacii